Adding a policy footer to your Aptrack emails and Autoresponders

You can now very easily add a footer message to all of the automated emails generated from the Aptrack area of your account. This includes application autoresponders, and custom emails you have created to be sent by changing a candidate’s status.

If you operate within the EU, or are at all likely to engage with European candidates, we strongly recommend using this feature to add content informing your candidates of your privacy policy, and how you will handle their data in light of the GDPR legislation introduced in May 2018. For this reason, we have also added the option for you to insert URL link(s) to any policy documents you have posted online.

Please note, in light of the GDPR legislation we have also introduced an option for the candidate to unsubscribe from any further email communication. Therefore, it’s really important to provide clear and accurate details in your footer so that your candidate can make an informed choice regarding further communication.

Adding your email footer

1. Go to 'System Set-up' in the left hand panel, and click on the 'Aptrack' tab.

2. Scroll down to the bottom of the page and you will find the 'Responder footer text' field. Insert your footer text, along with any URL links you would like to include to where further details of your policies are posted online.

3. When you have finished adding your footer, click 'Save Settings' at the bottom of the page.

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